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Microsoft Bookings vs Calendly: Which One is Right for Your Business?

Discover the benefits of using Microsoft Bookings for scheduling appointments and meetings, and make an informed decision for your business.

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Small businesses rely on efficient scheduling tools to manage appointments with customers and clients. With so many options available in the market, choosing the right tool can be overwhelming. In this article, we will compare two popular scheduling tools- Microsoft Bookings and Calendly – to help you make an informed decision.

Microsoft Bookings

Microsoft Bookings is a scheduling tool that enables small businesses to manage appointments with ease. It integrates with Office 365, making it an ideal option for businesses that use Microsoft products. Here are some of its key features:

  • Customizable booking page: You can customize your booking page by adding your logo, company information, and branding.
  • Automatic reminders: Customers receive automatic reminders via email about their upcoming appointments.
  • Calendar integration: The tool integrates with the Outlook calendar, ensuring that all bookings are synced across devices.
  • Mobile app: You can manage appointments on-the-go using the mobile app.

If you’re already using Microsoft Office products, Microsoft Bookings is a great solution for scheduling appointments and managing bookings. This is because it comes included in some of the Office 365 plans such as Business Premium, E3, and E5, making it a cost-effective option for businesses that are already subscribed to these plans.

Microsoft Bookings’ integration with other Microsoft products allows for seamless coordination of schedules across different teams within your organization. It also allows your customers to book appointments directly from your website or Facebook page without the need for any additional software or plugins.

Furthermore, since Microsoft Bookings is part of the larger suite of Microsoft tools, it benefits from regular updates and improvements based on customer feedback. This means that users can expect ongoing development and integration with other relevant features such as Teams and Outlook.

Overall, if you’re already using Microsoft Office products, utilizing Microsoft Bookings as an included scheduling tool can be a smart choice for small businesses looking to streamline their appointment management process while minimizing costs.

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Image from Microsoft

Calendly

Calendly is another popular scheduling tool used by small businesses worldwide. It offers various integrations with third-party apps such as Zoom, Salesforce, and Google Calendar. Here are some of its key features:

  • Customizable event types: You can create different event types based on your business needs.
  • Automatic time zone detection: The tool detects the customer’s time zone automatically during booking.
  • Multiple calendar integrations: Calendly integrates with Google Calendar, Outlook calendar, iCloud calendar, etc., ensuring that all bookings are synchronized across devices.
  • Analytics dashboard: You can track appointment metrics using the analytics dashboard.

Calendly offers three pricing plans (USD) – Free Plan, Premium Plan ($8/month), Pro Plan ($12/month). The free plan includes basic features such as unlimited events and event types but lacks advanced features like custom branding or automated notifications. The premium plan adds advanced features like SMS notifications while the pro plan includes additional functionalities like group events.

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Image from nocode.tech

Which One Should You Choose?

Both Microsoft Bookings and Calendly offer robust scheduling solutions for small businesses. However, choosing one depends on several factors such as budget, business size, specific requirements among others.

If you’re already using Office 365 or other Microsoft products in your business processes then Microsoft Bookings would be an ideal choice since it integrates seamlessly within existing infrastructure without any additional set-up cost or configuration required.

On the other hand, if you need a more flexible solution that works well in conjunction with third-party applications like Salesforce or Zoom then Calendly may be a better fit due to its extensive list of integrations.

Microsoft Bookings and Calendly offer great scheduling solutions for small businesses looking to streamline their appointment management process. However, when it comes down to choosing between these two options it ultimately depends on what specific functionalities matter most to your unique business needs. Consider factors like integrations needed or budget constraints before making a final decision on which platform works best for you!

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Tyler Sydenham

[email protected]

03 9070 7988

Contact us to see how we can help your business utilize the most out of Microsoft 365.

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